6.1 We are required by law to set out in this privacy statement the legal grounds on which we rely in order to process your personal data. We rely on one or more of the following lawful grounds:
6.1.1 you have explicitly agreed to us processing your information for a specific reason;
6.1.2 the processing is necessary to perform the agreement we have with you or to take steps to enter into an agreement with you or to provide a service you have requested of us;
6.1.3 the processing is necessary for the purposes of a legitimate interest pursued by us, which might be:
(a) to provide our services to you or our clients and other third parties and ensure that our user engagements are well-managed;
(b) to prevent fraud;
(c) to protect our business interests;
(d) to ensure that complaints are investigated;
(e) to evaluate, develop or improve our services or products; or
(f) to keep you or our clients informed about relevant products and services and provide you with information, unless you have indicated at any time that you do not wish us to do so.
7.1 In connection with one or more of the purposes outlined in the "How we use information about you" section above, we may disclose details about you to the following recipients, or categories of recipients:
7.1.1 third parties that provide services to us
7.1.2 competent authorities (including courts and authorities regulating us);
7.1.3 any other person or organisation after a restructure, sale or acquisition of Loc8 Code Ltd, as long as that person uses your information for the same purposes as it was originally given to us or used by us (or both);
7.2 Loc8 Code related blogs, forums, facebook, twitter and other social media applications or services allow you to share content with other users (collectively "Social Media Applications"). Importantly, any personal data that you contribute to these Social Media Applications can be read, collected and used by other users of the application. We have little or no control over these other users and, therefore, we cannot guarantee that any information that you contribute to any Social Media Applications will be processed in accordance with this privacy notice.
8. Transferring Your Persoanl Data outside Ireland
8.1 Information about you in our possession may be transferred to other countries (which may include countries outside the European Economic Area ("EEA")), such as jurisdictions in which and through which transactions are effected; jurisdictions linked to your engagement with us; jurisdictions from which you regularly receive or transmit information; or jurisdictions where our third parties conduct their activities.
8.2 You understand and accept that these countries may have differing (and potentially less stringent) laws relating to the degree of confidentiality afforded to the information it holds and that such information can become subject to the laws and disclosure requirements of such countries, including disclosure to governmental bodies, regulatory agencies and private persons, as a result of applicable governmental or regulatory inquiry, court order or other similar process. In addition, a number of countries have agreements with other countries providing for exchange of information for law enforcement, tax and other purposes.
8.3 If we transfer your personal data outside the EEA, we will impose contractual obligations on the recipients of that data to protect your personal data to the standard required in the EEA. We may also require the recipient to subscribe to international frameworks intended to enable secure data sharing. In the case of transfers by us, we may also transfer your personal data where:
8.3.1 the transfer is to a country deemed to provide adequate protection of your personal data by the European Commission; or
8.3.2 where you have consented to the transfer.
9. Protection of Your Personal Data
9.1 We use a range of physical, electronic and managerial measures to ensure that we keep your personal data secure, accurate and up to date. These measures include:
9.1.1 education and training to relevant staff to ensure they are aware of our data protection obligations when processing personal data;
9.1.2 administrative and technical controls to restrict access to personal data to a 'need to know' basis;
9.1.3 technological security measures, including fire walls, encryption and anti-virus software; and
9.1.4 physical security measures
9.2 Although we use appropriate security measures once we have received your personal data, the transmission of data over the internet (including by e-mail) is never completely secure. We endeavour to protect personal data, but we cannot guarantee the security of data transmitted to us or by us.
10. How Long We Keep Your Information For
10.1 We will only keep the information we collect about you on our systems or with third parties for as long as required for the purposes set out above or as required to comply with any legal obligations to which we are subject. This will involve us regularly reviewing our files to check that information is accurate, up-to-date and still required.
10.2 We will hold your personal data on our systems for the longest of the following periods: (i) as long as is necessary for the relevant activity or services; (ii) any retention period that is required by law; or (iii) the end of the period in which litigation or investigations might arise in respect of the services.
11. Your Rights
11.1 You have various rights in relation to your personal data. In particular, you have a right to:
11.1.1 obtain confirmation that we are processing your personal data and request a copy of the personal data we hold about you;
11.1.2 be informed about the processing of your personal data (i.e. for what purposes, what types, to what recipients it is disclosed, storage periods, any third party sources from where it was obtained);
11.1.3 ask that we update the personal data we hold about you, or correct such personal data that you think is incorrect or incomplete;
11.1.4 ask that we delete personal data that we hold about you, or restrict the way in which we use such personal data; withdraw consent to our processing of your personal data (to the extent such processing is based on previously obtained consent);
11.1.5 receive a copy of the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format and to transmit such personal data to another party (to the extent the processing is based on consent or a contract);
11.1.6 ask us to stop sending you marketing messages at any time by following the unsubscribe instructions in our communications or contacting us in the way set out in paragraph 13;
11.1.7 object to our processing of your personal data.
11.2 Any request for access to or a copy of your personal data must be in writing and we will endeavour to respond within a reasonable period and in any event within one month in compliance with Data Protection Legislation. We will comply with our legal obligations as regards your rights as a data subject.
11.3 We aim to ensure that the information we hold about you is accurate at all times. To assist us in ensuring that your information is up to date, do let us know if any of your personal details change using the contact details set out in paragraph 13.1.
11.4 You may also use the contact details in paragraph 13.1 if you wish to make a complaint to us relating to your privacy.
12. Sending You Marketing Information
12.1 We may use your information from time to time to inform you by email and other electronic methods, about similar products and services (including those of third parties) which may be of interest to you.
12.2 You may, at any time, request a change to your marketing preferences by following the instructions in communications from us or contacting us in the way described in paragraph 13.1 below.
13. Right To Complain
13.1 If you wish to exercise any of the rights relating to your information set out above, or if you have any questions or comments about privacy issues, or you wish to raise a complaint about how we are using your information you can contact us in the following ways:
13.1.1 write to the Privacy Officer, GPS House, Church Bay Road, Crosshaven, Cork, Republic of Ireland;
13.1.2 send an email to suport@loc8code.com
13.2 If you have any concerns about our use of your information, you also have the right to make a complaint to the Office of the Data Protection Commissioner (www.dataprotection.ie).
14. Changes to this Privacy Statement
14.1 We may modify or amend this privacy statement from time to time.
14.2 To let you know when we make changes to this privacy notice, we will amend the revision date at the top of this page. The new modified or amended privacy notice will apply from that revision date. Therefore, we encourage you to periodically review this notice to be informed about how we are protecting your information.
Eircode Privacy
Our website allows you to voluntarily enter an Eircode to search for a location and/or to have it converted to a Loc8 Code. We collect the Eircodes entered or otherwise derived from location information.
Postcodes have been identified as personal information by the Irish Data Commissioner and this is enacted in Communications Regulation (Postal Seervices) Act 2011/2015. Whilst we do not believe Eircode to be the National Postcode described in this Act, we treat it as if it was and, therefore, consider it to be the same as all other personal data identified in this privacy statement. It is, therefore, treated in the same manner for the protection of your privacy as in accordance with this privacy statement. The location information and address information we derive from an Eircode you may enter is programmatically extracted from the Google Maps database using an API distributed by Google. The address information held by Google is not the same address information used normally with Eircode as Google has not implemented it. Furthermore, your Eircode may not be registered in the Google Database as Google does not update its Eircode database regularly and at the time of this revision such an update has not taken place for 14 months approximately. Queries about related Eircode errors or omissions should be directed to Eircode themselves in the 1st instance or to Google Maps through this utility
Use of Eircode is covered by this Code of Practice where you can find the following:
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an explanation of the background and context of Eircodes in Ireland;
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a description of the sources of the Eircode data;
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information for you about your right to have incorrect data about you corrected or removed;
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information about your right to register valid complaints about Eircode services and contact details necessary to do so
To make a Complaint or Report an error related to Eircode:
Tel (ROI): 0818 300 005
email: hello@eircode.ie
Mail:
Complaints,
Eircode,
Block C, Maynooth Business Campus,
Maynooth,
Co. Kildare,
Ireland
General Company Information